HR Compliance & Benefits Assistant

Location: Williams Center – Tucson, AZ

Schedule: Full-Time | Monday–Friday | 8:00 AM–5:00 PM

Work Setting: 100% In-Office – No Remote Work

Build Your Career in Human Resources

Dependable Health Services is seeking a highly organized, dependable, and detail-oriented HR Compliance & Benefits Assistant to join our Human Resources team at our corporate office in the Williams Center in Tucson.

This is an excellent opportunity for someone who enjoys working with details, maintaining accurate records, and supporting employees behind the scenes. We're looking for someone who takes confidentiality seriously, is consistently punctual and dependable, and is proficient in Microsoft Excel and Word.

This position has the opportunity to grow within our HR department. As you learn our organization and demonstrate your abilities, you'll have the opportunity to take on additional HR responsibilities with the potential for increased compensation and career advancement.

What You'll Do

Employee Files & Compliance

• Maintain accurate, organized, and confidential employee personnel files
• Periodically audit employee files to ensure they meet company and regulatory compliance requirements
• Monitor required employee documentation and expiration dates
• Obtain updated documentation before expiration, including annual Central Registry requirements, TB risk assessments, and other required credentials
• Run and review compliance reports using company software
• Identify upcoming expirations and missing documentation
• Follow up to ensure required documents are received and updated promptly
• Maintain accurate electronic employee records

New Hire Reference Checks

• Conduct telephone reference checks for new employees
• Obtain and document the required three references for each applicable new hire
• Ensure completed reference documentation is properly maintained in employee files

Employee File Management

• Scan terminated employee files into the company's electronic database
• Ensure documents are accurately labeled, organized, and stored
• Handle employee information with a high level of confidentiality and discretion

Benefits & Payroll Reconciliation

• Assist the Benefits Coordinator with monthly benefits reconciliation
• Compare benefit enrollment information in Employee Navigator against payroll records
• Verify that employee payroll deductions are accurate
• Identify discrepancies and assist with correcting benefit or payroll deduction issues
• Reconcile benefit enrollment and deduction information against monthly insurance invoices
• Assist with reconciliation for:
• Health insurance
• Long-term disability
• Short-term disability
• Life insurance
• Other voluntary employee benefits

Additional HR Support

• Assist the HR team with special projects
• Provide administrative support as needed
• Take on additional HR responsibilities as knowledge and experience grow
• Perform other duties as assigned

What We're Looking For

The right person for this position is someone who understands that accuracy, confidentiality, follow-through, and dependability are essential in Human Resources.

Required Skills & Qualifications

• Proficient in Microsoft Excel and Microsoft Word
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to maintain strict confidentiality regarding employee and company information
• Consistent attendance and punctuality
• Comfortable working with spreadsheets, reports, electronic files, and databases
• Ability to identify discrepancies and follow through until they are resolved
• Strong written and verbal communication skills
• Comfortable making telephone calls to complete employment reference checks
• Ability to prioritize multiple responsibilities and meet deadlines
• Willingness to learn and take on additional responsibilities

Preferred Qualifications

• Previous HR, benefits, payroll, compliance, healthcare, or administrative experience
• Experience maintaining confidential employee records
• Experience with Employee Navigator or similar benefits administration software
• Experience reconciling benefits, payroll deductions, or invoices
• Familiarity with healthcare employee compliance requirements is a plus

This Position May Be a Great Fit If You...

• Notice the details other people miss
• Enjoy keeping records organized and accurate
• Follow through without needing constant reminders
• Understand the importance of protecting confidential employee information
• Are dependable and punctual
• Are comfortable working independently while also being part of a team
• Enjoy learning new responsibilities
• Want an opportunity to build a long-term career in Human Resources

Opportunity for Growth

We want someone who is interested in doing more than simply completing today's tasks. This position provides an opportunity to learn multiple areas of Human Resources and expand your responsibilities over time.

As you develop your HR knowledge and demonstrate your capabilities, there will be opportunities to take on additional duties, grow professionally, and increase your earning potential.

Important Work Location Requirement

This is a full-time, in-office position located at our corporate office in the Williams Center in Tucson, Arizona.

Work hours are Monday through Friday, 8:00 AM–5:00 PM. This is not a remote or hybrid position.

Apply Today

If you're organized, dependable, comfortable working with confidential information, and interested in growing your career in Human Resources, we'd like to hear from you.

Apply today to join the Dependable Health Services HR team.

Dependable Health Services is an Equal Opportunity Employer. All qualified applicants are encouraged to apply.

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